Important Disclaimer

Please Read Carefully – Legal and Regulatory Protection Statement

At Aster & Trujillo, we act as Authorising Officer and Level 1 User only under a formal, operational engagement. These appointments carry legal and regulatory responsibilities and are not symbolic. Our involvement includes full HR oversight and immigration compliance and must reflect genuine control over the day-to-day operation of the sponsor licence.

We are frequently engaged by international companies, non-resident directors, and foreign-controlled UK entities to manage sponsor licence responsibilities, immigration duties, and HR processes. However, due to the high level of legal risk involved, we must clearly define the boundaries of our service.

We Do Not Provide

• Nominee services, fronting arrangements, or fake company appointments
• Passive secretary roles with no operational access or involvement
• Shared login credentials to the Sponsor Management System (SMS)
• Paper-based sponsor licences or inactive sponsor profiles
• Staff leasing, outsourcing, or labour provision under a sponsor licence
• Job-finding or recruitment services for visa applicants
• Cooperation with any business model designed to circumvent UK immigration law

Sponsor licences cannot be used to supply workers to third parties. Any such activity constitutes a breach of sponsorship duties and may result in licence revocation, civil penalties, or criminal sanctions.

What We Provide

When Aster & Trujillo is appointed as Authorising Officer or Level 1 User, we maintain a hands-on operational role. Our work includes:

• Managing the Sponsor Management System (SMS)
• Assigning and tracking Certificates of Sponsorship (CoS)
• Reporting all job changes, terminations, salary adjustments, and absences
• Preparing for and responding to UKVI audits and inspections
• Drafting employment contracts that comply with immigration and employment law
• Managing monthly payroll for sponsored workers
• Recording and processing sick leave, holiday, and disciplinary actions
• Reviewing right-to-work documents and maintaining compliant HR records
• Coordinating insurance coverage to ensure:
• Employer’s liability insurance
• Public liability insurance (where applicable)
• Workplace accident and injury coverage

Our involvement is not limited to immigration compliance. We integrate with your HR and operational teams to ensure full legal compliance across employment, payroll, insurance, and reporting.

This is not negotiable. We do not accept reduced or limited roles.

Legal Reporting Obligations

In line with our regulatory duties, Aster & Trujillo will notify the Home Office if we observe any of the following:

• Attempts to use the sponsor licence to bring unrelated individuals into the UK
• Activity suggesting labour supply, outsourcing, or illegal third-party arrangements
• Misuse of the licence, such as non-existent job roles, false salaries, or mismatched job codes
• Any other conduct that breaches UKVI sponsorship rules

We are also required to report cases of:

• Employee absconding or unauthorised leave
• Non-payment of wages, non-compliance with working hours, or discrimination
• Refusal by the client to provide access to payroll, HR records, or immigration files
• Any arrangement that risks licence downgrade, suspension, or revocation

Engagement Conditions

• All appointments are governed by a formal engagement agreement
• Sponsor licences are not transferable between companies or group entities
• SMS login credentials must be used exclusively by the registered Level 1 User
• We must have full access to HR, payroll, and compliance systems at all times
• We will conduct internal reviews to ensure continuous adherence to UKVI standards

Termination and Liability

Aster & Trujillo accepts no liability for licence suspension, revocation, fines, or other enforcement action arising from:

• Failure to disclose material information
• Misuse of the sponsor licence by the client
• Non-compliance with our written advice or reporting instructions
• Attempts to limit our operational access or conceal key documents

We reserve the right to withdraw from the engagement with immediate effect if we believe:

• There is risk of non-compliance or regulatory breach
• Our role is being undermined or misrepresented
• The licence is being used for unauthorised staffing or immigration purposes

Summary

By appointing Aster & Trujillo, you agree to a structure of full collaboration and transparency. We are a regulated legal and compliance firm, and we do not act in any informal, symbolic, or proxy capacity.

Our services are delivered within a framework of real legal accountability and day-to-day operational involvement. This ensures that both the sponsor and our firm remain protected from enforcement action and reputational risk.